The competent person

The task of inspecting a trench and its protective systems also belongs to the competent person. OSHA requires that inspection to take place daily and “as conditions change.”

Who qualifies as a competent person? Someone who is “capable of identifying existing and predictable hazards” and has the authority to correct or eliminate them. This person should also have the authority to stop work and remove employees from the trench or excavation if needed.

Additionally, the competent person is tasked with designing structural ramps, monitoring any water removal equipment and knowing when to check for hazardous gases.

Perkins cautioned that the selection of a competent person could lead to a conflict of interest: The person responsible for safety also might be in charge of making sure a job gets done on time and on budget.

Time and financial pressures can lead to unsafe practices during trenching and excavation jobs. This is especially true in construction, where, for example, a subcontractor may have other jobs lined up at other sites later in the week. “We often hear, ‘I’m just going to be in there for a few minutes’ – but soil collapses do not follow a timeline,” Perkins said.

One possible way to eliminate that conflict of interest, he said, is getting “another set of eyes on the site” to ensure supervisors/lead persons aren’t giving into those pressures. “Even the smallest of employers can have unannounced jobsite visits by the owners, their purchasing department, their quality-control department, a third party (such as safety consultants),” Perkins said. “To ensure safety expectations are implemented, some companies are also requiring foremen and supervisors to send photos of proper safety systems as part of a daily job safety analysis.”

Kassman added that many contractors have safety officers or safety directors who act as that additional set of eyes for their subcontractors.

It’s important to give the competent person for a trench or excavation just one role: ensuring safety.

“It’s having that designated person there to solely do that job,” said Nick Fragola, safety manager with Colantonio Inc., a Holliston, MA-based construction company. “A lot of the times people complain about, ‘Well, you’re paying another person to do this,’ but [being a competent person is] a job.

Trenching and excavation planning

Planning is another crucial step for trenching and excavation safety – one that may get overlooked by some employers.

Part of that planning is making sure utility companies, or services such as 811 or DigSafe, are contacted to mark the location of utility lines before digging starts. Scheduled training may also be necessary, especially for inexperienced workers or those whose primary language isn’t English.

In addition, plans may be needed to ensure equipment such as pipes – and even excavated soil, sometimes known as spoil piles – are kept at least 2 feet away from the opening of an excavation. It’s an OSHA requirement.

“I’ve been in trenches when people wanted to see what I was doing and they walk a little close” to the edge, Kassman said. “As they step a little closer, they could maybe knock stones down into the trench or even fall into the trench. Everybody wants to take a peek to see how deep it is and see what workers are doing. But if you get too close, you could add a potential problem – not only to yourself, but to the workers below.”

To keep unauthorized people away from a trench or excavation, barricades or signage may be needed. Employers also must make sure all the necessary tools and equipment are onsite. In one recent fatal incident, Perkins noted, the employer had a trench box and hydraulic shoring a half mile away from the worksite.

Another important part of planning is making sure employees have a safe way of entering and exiting a trench or excavation. OSHA requires this for excavations that are 4 feet or deeper. Employers need to ensure the safe way of entry and exit, such as a ladder, is no more than 25 feet away from workers.

“It’s just having a checklist, doing your pre-job meeting right in the morning or the day before, making sure, ‘OK, we need all of this equipment here before we start the task tomorrow, before everybody signs their morning huddle worksheet. We need to have all equipment checked off, inspected and ready to go,’” Fragola said.

Vetting process

Columbia uses a “premobilization” meeting as part of its trenching and excavation planning, said DiNapoli and Mike Harrington, the company’s senior safety manager.

“You bring the subcontractor in and talk about what we’re going to do,” DiNapoli said. “We go over all the different scenarios: Have the operators been trained? Do they have a license for hoisting? What equipment are they using? Weather conditions. I mean, I can go on and on.”

The company takes another step to research subcontractors via a pre-qualifications process. That includes looking for any OSHA violations and information about previous work with Columbia.

“Let’s check this company for how many negatives they have, and if they have any infractions on our projects,” DiNapoli said.

He added that Columbia will reach out to other superintendents to get a second opinion on a foreman’s performance history, or they might have meetings with the subcontractors’ management, including any safety managers or directors, and Columbia’s management.

“It’s not to give a slap on the wrist.” Harrington said, “It’s that we want to ensure all craft workers go home safely. It’s critical we have safe subcontractors working for us.”